Host Hotel Information:
We are thrilled to announce that JemCon 2025 Culture Clash in Charlotte will take place September 5th through September 7th 2025 at the Embassy Suites by Hilton in Charlotte, NC.
Our group has reserved a block of rooms at discounted rates specifically for JemCon attendees.
There are both King room suites starting at $164 a night plus tax and 2x Queen room suites starting at $174 a night plus tax. The hotel will charge an additional $10 per person per night for any rooms over double occupancy with a maximum of six people per room.
Our room rates are valid for up to three days prior to JemCon and three days after JemCon if you wish to extend your visit.
We recognize that the cost of attending JemCon can be a deterrent for many. Every year our staff works hard to find the best hotel property for our group that has all the amenities we need at an affordable rate.
While these hotel rates may be slightly higher than in previous years, we feel the included amenities* at this hotel will offset the nominal increase.
*Included Amenities:
- All rooms are two-room suites with a separate living room and bedroom.
- All suites come equipped with microwaves, refrigerators, and coffee makers.
- Complimentary hot, cooked-to-order breakfast is included each morning for all overnight guests.
- Each evening there’s a Manager's Reception from 6:00-7:30 with complimentary drinks and light snacks for guests to enjoy.
- Complimentary shuttle service to and from Charlotte Douglas International Airport.
- Onsite overnight parking available for $10/night.
- Free wi-fi.
- Indoor pool & Fitness center
We do hope you will plan ahead and reserve your room early as we’ve sold out in recent years. Hotel rooms will be reserved until August 15th 2025 or until the block sells out. Additional rooms may be added pending hotel availability which JemCon has no control over so please plan ahead!!
As an added incentive there will be truly outrageous prize incentives for attendees who reserve their rooms by July 31st 2025 (same day as the early bird registration cut off for JemCon).
New for 2025 This is Farewell Dinner Reception on Sunday
Sunday, September 7th at approximately 6:30 after closing ceremonies + cleanup
$75 per person if registered and paid before 08/29
$85 per person for any requests after 08/29 (Pending hotel confirmation of availability)
To register for the group dinner on Sunday, please send payment to the JemCon paypal at JemConforever@gmail.com with the specified amount, number of attendees, and names along with any dietary restrictions
*This is a paid event separate from JemCon registration and no walk ins will be allowed. Please plan accordingly
To negotiate an affordable meeting room rental for JemCon our group has a catering quota to satisfy. One of the many highlights of JemCon is grabbing dinner with other attendees after the weekend’s activities. This can be a challenge given the large number of people to accommodate.
To ensure we satisfy our catering minimum and provide additional options for attendees we will be coordinating a dinner at the hotel to be held on site Sunday, September 7th at 6:30 pm EST after closing ceremonies and clean up.
The event will take place in the same meeting space as JemCon so you don’t have to even leave the hotel! Imagine having a delicious dinner with fellow attendees without figuring out the logistics of where everyone will go!
Please note the pricing is set by the hotel, which JemCon has no control over. Attendees will need to register and pay for their dinner separately from JemCon registration as the dinner is a separate cost not included with registration.
PRICING CHANGES FROM HOTEL
The hotel initially quoted JemCon $55 a person per dinner. That cost has since increased to $75 a person. Please note this is determined by the hotel and not something JemCon has any control over (there is no markup on the dinner from/by JemCon.) The catered dinner Sunday enabled JemCon to secure the meeting room rental at an affordable rate so we could have our convention.
If you’ve already paid $55 for your dinner, are feeling generous, and willing and able to do so, we’d appreciate the additional $20 sent via Paypal to cover hard costs. If you’re not able to do so, we’d still love to have you but please know that JemCon will be absorbing this additional cost, which will come out of our volunteer staff’s personal funds.
Our dinner will be buffet style featuring:
Caprese + Caesar Salad, Chicken Marsala and Portabella White Truffle Lasagna, Garlic Roasted Potatoes, and a Tuscan Vegetable Blend.
The dinner will also include artisan rolls, butter, Chef’s choice of dessert, freshly brewed sweetened & unsweetened iced tea, freshly brewed Starbucks Coffee-regular & decaf and herbal tea.
The hotel has assured us that the buffet will accommodate vegetarian, vegan, and gluten free needs. If you have specific dietary needs or concerns, please let us know in your registration. The hotel can prepare a limited number of separate, plated dinners by request (this must be requested ahead of time-no on site substitutions or requests please).
Attendees can also enjoy complimentary alcoholic beverages via the evening manager’s reception from 6:00-7:30 each night. Only coffee, tea, and water will be served in the dining room, but attendees will have access to the bar for additional beverage selections if needed.
If you have any questions or concerns please don’t hesitate to reach out to us.
As an added incentive we will have additional truly outrageous prizes specifically for attendees who register for the Sunday dinner by 07/31. That means you can win a prize for registering early, booking your hotel room early and signing up for the dinner early.
COMMON FAQs about Group DInner
Is this included with JemCon?
No this is a separate event not included with your JemCon registration. Attendees must register and pay for their dinner to attend this activity
How do I sign up for the dinner?
To register for the group dinner on Sunday, please send payment to the JemCon paypal at JemConforever@gmail.com with the specified amount, number of attendees, and names along with any dietary restrictions
Can I attend the dinner if I’m not staying at the hotel?
Yes, as long as you register and pay you are able to attend
What is the menu?
Dinner will be served buffet style with Caprese + Caesar Salad, Chicken Marsala and Portabella White Truffle Lasagna, Garlic Roasted Potatoes, and a Tuscan Vegetable Blend.
The dinner will also include artisan rolls, butter, Chef’s choice of dessert, freshly brewed sweetened & unsweetened iced tea, freshly brewed Starbucks Coffee-regular & decaf and herbal tea.
Are drinks included?
Water, sweetened & unsweetened iced tea, Starbucks coffee (regular and decaf), and herbal tea will be served in the dining area. Additional beverages are available at the main bar right outside the main event space.
Why is the dinner so expensive?
The pricing is set by the hotel which JemCon has no control over
I’m not sure if I can come, can I decide later?
Please see above on pricing structure. We have to give the hotel a firm headcount by 08/29. Pending availability we may be able to accommodate requests after 08/29 but no walk-ins will be accepted.
What if I sign up but can’t go?
Unfortunately we’re unable to offer refunds for the dinner at this time. We encourage you to donate your dinner to another attendee if you’re unable to attend. Please message JemCon needed details if you decide to do this (Who is transferring the registration, who is receiving, etc)
I want to come hang out with everyone but don’t want to pay $75 for a dinner. Can I get something else and bring my own food?
Per hotel policy, only paid registered attendees are allowed in the meeting room for the dinner activity and only food and beverage items provided by the hotel may be consumed in the meeting rooms.
To ensure compliance with the hotel policy, JemCon will be offering wristbands to attendees for the dinner activity. This is a hotel policy and we appreciate your cooperation.
I still have questions
Please contact us at jemconforever@gmail.com
Payment Housekeeping Reminders
Please note you are welcome to request an invoice, but an invoice is not required to submit payment for any aspect of JemCon.
Any and all paid elements of JemCon, including registrations, souvenir fashions, TLS dolls, farewell dinner, and vendor tables, are not considered finalized until payment is received in full.
Please submit payment along with a detailed memo indicating what you are purchasing in the comments to ensure your request is processed in a timely manner.
If you're unsure if payment has been sent/received please check your PayPal, email or message us. All elements of JemCon are made available on a first come first serve basis pending payment.
After completing the registration form, please send payment via PayPal. Otherwise we will send you an invoice.